XCO2 Energy is a small, dynamic energy, sustainability and engineering design practice based in Clerkenwell, London, looking for an office administration assistant (five days a week although would consider part time applicants).
Role summary:
The main part of the role consists of supporting the office manager by answering phones and assisting with the administrative tasks of the office.
For those candidates with the skills and interest, a secondary element of the role would be to maintain and develop the company’s marketing materials, and support project teams in their graphic design requirements for reports.
Minimum requirements:
excellent written and oral communication skills
enthusiastic and outgoing personality
Word and Excel skills
extremely organised, pro-active and helpful personality
Desirable skills and interests:
a candidate who would like to develop and potentially expand the role as our new practice grows
a candidate who would like to get involved in non-technical areas of our work such as graphic design and report formatting
knowledge of Illustrator and InDesign
experience of working in the design and construction industry (architecture, interiors, engineering, etc)
knowledge of Sage accounting software
Job description:
Admin duties:
answering phone and taking messages
welcoming clients to the office
assist the office manager on administration task as well as tasks related to HR and marketing
credit control and chasing payments
collecting timesheet information and reporting
typing correspondence or dealing with any requirements on behalf of directors
ordering office supplies
booking staff training and travel when appropriate
updating contact lists and job lists
marketing and PR administration
any other relevant ad hoc admin tasks
raising invoices
assisting our accountants as necessary
taking minutes at meetings
Optional graphic support duties:
updating existing and developing new company brochures
support project teams by creating InDesign and Illustrator reports and imagery for client presentation
creating illustrator graphics for company events
Around 24 – 40 hours per week (three – five days) depending on your availability.
Salary 20 – 24k depending on experience.
Application deadline: February 1, 2016
How to apply
For applications please forward your CV to Laura Hargreaves at XCO2 Energy, quoting ‘administration assistant position’: Laurah@xco2energy.com.
Candidates selected for an interview will be contacted.