We are looking for an enthusiastic office administrator/PA to ensure the smooth running of our office in Mayfair. We are seeking a highly motivated and proactive individual.

Office administrator – key elements of the role will include:

welcoming visitors and escorting them to meeting rooms
being first point of contact answering telephone calls and emails
coordination of office supplies
managing HR systems – staff contacts, annual leave etc
ensure staff area is clean and tidy at all times
invoice handling
managing outgoing/incoming post and any other ad hoc duties such as photocopying, scanning and printing presentations
book travel arrangements as and when required including flights. Hotels, processing visa applications

Personal assistant – key elements of the role will include:

personal assistance to managing directors
managing directors diary on a day-to-day basis
organising travel arrangements
perform any ad hoc personal tasks

Skills must include:

previous office experience within the industry
excellent IT/Microsoft skills essential – particularly Outlook, Excel, Word and PowerPoint
a hands-on, can-do approach to work
ability to multi-task – strong organisational skills with excellent attention to detail
a supportive team player
good telephone manner
calm under pressure
punctual, reliable and flexible

Salary: dependent upon experience

www.hpmdevelopments.com
Application deadline: September 8, 2015

How to apply

Please email your CV and covering letter to alana@hpmdevelopments.com with the subject heading ‘Office Administrator/PA’.