JOB PURPOSE
As a Personal Assistant, you will provide a comprehensive level of administrative and organisational support to executives, ensuring they are fully supported whilst enabling smooth and efficient running of the department.
We currently have the following Personal Assistant positions available:
Personal Assistant – VP, Marketing and Communications (FTC until end of February 2024)

KEY RESPONSIBILITIES
Extensive diary and agenda management across time zones, including the planning and booking of detailed and comprehensive travel itineraries
Organising events at the request of the Executive team (e.g. team meetings, global townhall meetings etc.)
Providing background information on all external and internal meetings, making sure your executives are fully prepared for each meeting they attend
Timekeeping/checking for all meetings, ensuring Executives run to schedule
Supporting production of presentations and papers
Processing the Executive’s expenses in line with company policy
Raising purchase orders and paying invoices in line with company procedures
Handling IT and maintenance queries
General office administration including ordering of stationery and the distribution of all post
Respond to and declare any external invitation and speaking requests
Partner/contact distribution list creation and ongoing management for communications both internally and externally
Provide administrative and organisational support to the wider function as and when required, e.g. support with functional town hall/networking/engagement events

PERSONAL PROFILE
Previous experience of working as a Personal Assistant/Executive Assistant to senior leaders in a commercial environment
Experience within PR, events or communications highly desirable
Highly computer literate, particularly in Outlook, Word, PowerPoint and Excel
Experience in using technology for meetings (VC, teleconference, MS Teams, Webex etc.)
Strong administrative and organisational skills with the ability to multi task
Professionalism and a high degree of confidentiality and integrity, always demonstrating proactivity and diplomacy
Strong communication skills including excellent written and spoken English, interpersonal skills and attention to detail
Ability to remain calm in a high pressure environment and prioritise
Understanding and adherence to the Exec Admin processes and ways of working – filing, file naming conventions, cover and handover procedures
Flexible and able to work as part of a team, providing cover for Exec Admin team members as and when required
Experience in Concur preferred
Experience with using Ariba/SAP preferred
Burberry is an Equal Opportunities Employer and as such, treats all applications equally and recruits purely on the basis of skills and experience.
Job Segment: Administrative Assistant, ERP, SAP, Administrative, Technology

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