The Modern House is the UK’s foremost estate agency for homes of architectural interest. We require an outstanding personal assistant to join our vibrant and fast-growing team in Islington, north London.
We are looking for an intelligent, highly organised PA to provide support for two busy founders, maintaining their diaries and providing exemplary customer service.
Key responsibilities:
diary management; maintain full control of the diaries for the two founding directors, organising meetings and appointments in a structured and considered manner
email management; proactively oversee the inboxes for the founding directors, flagging up urgent enquiries and filing emails as appropriate
telephone calls; screen calls, deal with urgent enquiries, book in valuations, take messages for the team
estate agency software; manage the accounts for the founding directors. This includes ensuring that new valuations are entered on the system, and previous valuations are chased up when appropriate
travel arrangements; book all travel for the founding directors, including hotels and car hire. Provide travel packs
letters, documents and reports; prepare correspondence as required by the founding directors
research; help to research the history of properties, assist in valuations
photography; liaise with photographers to book in jobs
accounts; help to manage budgets, prepare and chase invoices, prepare expenses and mileage claims
meetings and events; attend meetings and events with the founding directors, including the weekly team meeting. Oversee refreshments and catering
fulfil personal tasks; for example visit the post office, pick up lunch, exchange something in a shop
organise socials and away days for the team.
other tasks; carry out any other miscellaneous tasks assigned by the founding directors
confidentiality; maintain absolute discretion and professionalism on all matters
Experience and skills:
fluent English, both spoken and written
previous experience as a PA or office manager
excellent knowledge of Microsoft Office
an interest in architecture and design helpful
Personal attributes:
professional and well-spoken
a passion for outstanding customer service
a keen eye for detail and accuracy
positive personality and calm manner
reliable and trustworthy
Working hours: Monday to Friday 9am to 6pm
Salary: by negotiation and based on experience
How to apply
Email jobs@themodernhouse.net