Job Description
As Bookings and Events Officer you will be responsible for managing the administration of all event, partner, club and catering bookings. You will assist the Director of Partnerships and Business Development with the planning of major events and bookings and will lead the management of routine bookings and smaller event. You will be a key contact liaising with partners to ensure the process of managing their bookings is seamless. You will be required to lead on booking processes with partners and will deal directly with senior managers and team managers within our partner sports.

You will provide support to the Director of Partnerships and Business Development across all their areas and will be required to organise and lead meetings with partners, club, and events.

You will be required to manage all catering bookings which will require you to sit down with users and plan their requirements. You will then work with the catering provider to ensure they deliver the requirements. You will manage the invoicing process all bookings and catering.

You will manage the planning of all bookings and then be responsible for passing the delivery of the booking on to the Operations Team. For some more high profile events you will be required to be in attendance and lead the booking on the day. This will require evening and weekend work.

You will be required to work closely with both the Operation and Admin team to ensure the processes that follow the confirmation of a booking are managed seamlessly. You will also be required to manage the bookings computerised system and ensure this is kept up to date.

How to apply
IRC5066 – Please view vacancy on Heriot Watt University, iHR vacancies or send a CV to R.J.Campbell@oriam.hw.ac.uk.