Job Description
This post involves working for the trustees of The Dagenham and Redbridge Community Trust. Managing the delivery of Community Projects, and developing innovative and creative activities to promote Dagenham and Redbridge Football Club within the community The post involves regular liaison with The Managing Director of Dagenham & Redbridge Football Club in order to enhance the work of the charity and the club within the community.
The role will include regular liaison with schools, grassroots football clubs and community
organisations predominately across the London Borough of Barking and Dagenham, but also the London Boroughs of Redbridge and Havering. To provide Community Sports Activities. The Commercial & Marketing Departments, at the Football Club and the clubs Academy. and other Football League Clubs operating similar schemes.
The post holder will also need to be able to use a number of data input and monitoring systems as required by funding partners such as Substance Views Premier League Charitable Fund Fluxx system for which training will be provided .There will be an expectation that the Post holder will be competent in the use of Microsoft Office programs, including Word, Excel and PowerPoint in order to present information and analyse data.
This position requires the Post holder to have a flexible approach to working hours as the post will involve some evening work on occasions and may involve being available to assist on match days .
Duties
1 To work with the Trustees of the Community Trust and the Managing Director of Dagenham and Redbridge FC to design and deliver projects within the community surrounding Dagenham & Redbridge Football Club. The aim is to enhance the work of the charity and attract suitable resources to enable growth of the trust. Such Projects will include The PL Kicks Programme, The Respect Programme, The Female Football Development Programme, The Kids and Girls Cup and other initiatives as appropriate
2 To capture data that will enable programmes to be effectively evaluated and collect
information that will be entered into data management system (Substance Views),
in order to monitor participation and the delivery of activities. To be responsible for the production of all reports and ensuring that reports are completed to deadline in the correct format to meet funders deadlines.
3. To attend meetings as required with the Football League Trust and other funders which may include travelling to other clubs or central venues.
4. Ensure that all policies, procedures and protocols are kept up to date and reviewed by the trustees on an annual basis in compliance with the Football League Trust and the Premier League Charitable Fund Capability Criteria to ensure continued funding
5. To manage the budget for the Trust making recommendations or any changes required. Keep accurate records in respect of all income generated and expenditure, reconciling bank statements and liaison with the accountants to ensure compliance with both Companies House and the Charity Commission requirements.
6. To manage casual coaching and other staff employed by the Trust which includes the checking of qualifications, ensuring staff have a current Criminal Records Check and these are renewed in a timely fashion on a 3 year basis. Preparation of time sheets at the end of each month detailing hours work and pay due. This information is to be sent to the Managing Director in order for the payroll to be prepared. .
7. To develop sustainable partnerships with key stakeholders and to identify and secure
funding/sponsorship for developing activities within the Community Trust. Meet with potential sponsors/funders to discuss mutually beneficial partnerships and opportunities. Prepare reports for sponsors at the end of programmes to detail success of the programme and to open dialogue for new negotiations.
8.Plan develop and deliver a number of holiday soccer schools for local school children with the dual aim to promote the club within the community and to improve the skills base of the participants.
9. To manage the community donations scheme on behalf of the club. Liaising with the Clubs Managing Director as to which organisations are to be supported. Ensuring all organisations are replied to whether they are being supported or not and arrange for tickets vouchers balls or other merchandise is sent out as required. Keep an accurate record of donations. Report any merchandise that is sent out to the managing director on a monthly basis. Ticket vouchers are to be reported on a quarterly basis.
10 To manage on behalf of the club the Junior Dagger programme including marketing, membership records, organisation of monthly prize draw and other elements of the scheme.
11 To manage on behalf of the club the Junior Discount scheme for junior clubs and organisations; encouraging groups to bring young people to home games.
12 To prepare risk assessments for activities and venues used and to make staff aware of their health and safety commitments
13 To organise quarterly meetings with the Trustees and to schedule an AGM each year
14 To work with DRFC staff to assist with the commitments of the club on a number of Football League projects including the logistics of the Leagues official charity commitment. To oversee and co-ordinate bucket collections for local charities on match day and various charities completing around the grounds challenges,
15 To work with DRFC Staff on a number of national projects such as Kick It out, Show Racism the Red Card, The Football Supporters Federation and the Level Playing Field Association.
16 To develop and maintain the positive image of the Dagenham & Redbridge Football Club Community Trust and the Football Club.
17 To provide regular reports for the Charity’s Board of Trustees and the Senior Management Team of Dagenham & Redbridge Football Club as requested
18 To promote equality of opportunity and access to the charity’s activities and programmes.
19 To Manage the work Experience programme working with local schools and Education Business Partnerships on behalf of the Community Trust and The Football Club.
20 To carry out other duties required within the parameters of the post and the remit of the Community Trust
Person Specification
Qualifications
1. A Level 3 Qualification in Sport or Community work
2. Minimum of level 2 Football Coaching Qualification or equivalent
3. Full Current Driving Licence
Experience
1. Experience of Working within Community Sports Provision
2. Experience of working in a professional Sports Club environment
3. Experience of promoting and organising projects
4. Experience of working with schools
5. Experience of managing a team
6. Experience of completing administrative, evaluative and auditing procedures
7. Experience of planning coaching programmes and other related activities
8. Experience of setting up and maintaining working partnerships
9. Experience of problem solving and an ability to work under pressure
10. Experience of working without supervision
Skills and Knowledge
1. An understanding of social inclusion and the ability to develop activities that promote social inclusion inclusive training practices
2. An understanding of the barriers to participating in sports
3. An understanding of the needs of disabled people and people from different cultural backgrounds
4. A knowledge of health and safety and an ability to oversee safety checks and risk assessment
5. Ability to use IT
6. Ability to manage a diverse workload and meet deadlines
7. An ability to network with local community groups and schools
8. An ability to develop and distribute marketing materials
9. Ability to communicate with a wide range of stakeholders and service users .
10. The ability to be an effective leader
11. The ability to effectively manage time and priorities
12. An ability to plan effectively and manage programmes of activity
13. The skill to develop ideas into practical application
14. The ability to network and attend meetings
Personal Qualities
1. A commitment to promote participation , social inclusion and anti-discriminatory practices
2. Undertake a CRB check
3. Maintain a professional appearance and attitude when acting on behalf of the Community Trust of Football Club.
4. An ability to inspire others
5. An ability to work under pressure and to tight deadlines A willingness to undertake further training
Flexibility
1. An ability to work evenings and weekends
2. An ability to react positively to the participants needs
How to apply
Dagenham and Redbridge FC Community Trust are seeking to appoint a new Community Trust Manager. The individual appointed will need to have good organisational skills, Time management skills, be innovative and be able to manage a range of concurrent projects. Management of staff and Budget control will be essential, as will the need to be flexible as working patterns will vary.
Applicants are asked to submit a CV and a covering letter giving details of relevant experience and why they think they are suitable for the post.
Closing Date for Applications 13 August 2015
Interview Date 19th August 2015
Please Send Applications to
Steve Thompson
Trustee Dagenham and Redbridge Community Trust
Dagenham and Redbridge FC
London Borough of Barking and Dagenham Stadium
Victoria Road
Dagenham
RM10 7XL
Or by email to steve@daggers.co.uk