Job Description
The Head Office & Events Administrator will provide a Head Office function in supporting the administration for the BF run Portfolio of Domestic and International Events, working closely with the Major Events Management Service (externally contracted) to ensure all BF portfolio events are delivered to a national/world standard. They will be the first point of contact for all event enquiries, responding to fencers, parent and club queries, via email and phone calls. They will also provide administration support, dealing with event licensing, general enquiries and supporting members of the BF team on a day to day basis.
Hours full time 9-5pm.
Role Responsibiities
Support the Major Events Management Service with administration to ensure all events within the BF Portfolio are delivered effectively, professionally and to the highest possible standards, meeting the needs of athletes, officials, and stakeholders, whilst adhering to all BF policies and procedures.
Be the first point of contact to respond to member enquiries via phone and email about Portfolio Events
Support the communications plan for the Events Portfolio and work with the Marketing and Communications Administrator to deliver the appropriate social media and communication Support
Work with the Equality and Safeguarding Manager to ensure all events meet the required welfare standards and follow the appropriate procedures
Working with the rest of the organisation to ensure that the Portfolio events showcase best Practice
Work with the Major Events Management Service to ensure quarterly reporting is completed for the BF Board
Continuously update and oversee the information on the events section of the website, liaisingwith relevant members of the BF team and Events Management Service, including updating results section and event pages
Administer the volunteer expenses process for all BF volunteers attending BF events
Establish a process and record of attendance for volunteers attending events
Administer all post event evaluations, collating feedback and making recommendations for continuously improving the event experience for all participants (eg fencers and volunteers)
Administer the volunteer and coach accreditation process for all BF events
Person Specification
Excellent communication skills, verbal and written (essential)
Excellent organisational and logistical planning skills (essential)
Excellent use of Microsoft Word, Excel and PowerPoint (essential)
Ability to co-ordinate multiple projects simultaneously to success (essential)
Ability to work to multiple deadlines (essential)
Able to work independently as well as being part of a team (essential)
Ability to work with stakeholders at all levels (essential)
An understanding of safeguarding and welfare (desired)
An understanding and appreciation of the value of sport (desired)
Understanding and commitment to diversity and equal opportunities
How to apply
Please email virginia.bailey@britishfencing.com a copy of your CV and covering letter, no more than 2 sides of A4 by Thursday 29th August 2019, by 5pm.