Job Description
This is a newly created role to lead the administration function for the British Bobsleigh & Skeleton Association. Working directly to the CEO, we are looking for an experienced administrator who wants the opportunity to develop their skills in a performance sport environment. The role will be responsible for ensuring an excellent working environment for all staff, managing supplier relationships and providing administrative support to the performance programmes.
Role summary:
To lead and manage the administration function for the NGB and it’s staff to ensure the smooth running of the organisation
Ensure a consistent approach to contracts with suppliers and partners
Ensure the daily working and training environments at the University of Bath are suitable for purpose.
Manage administrative support to the CEO and Performance Directors (PD’s) as required
Main tasks and activities:
Manage the general working of the office to ensure it is maintained as an effective working environment
Manage the agreement with the University of Bath to ensure that access and working relationships support the needs of the organisation
Liaise with suppliers to establish and manage IT systems that enable staff to communicate and share information securely
Maintain the intranet file system to include safe, secure management of staff and supplier contracts
Ensure that company policies across the BBSA are kept up to date and fit for purpose
Lead the development of safeguarding, equality and diversity strategies across the organisation
Support the PD’s and CEO to manage their performance programmes effectively through efficient office systems
Support the performance teams through managing bookings and enquiries as required
Support the financial controller as necessary through the completion of purchase orders
Be the first point of contact for all office enquiries and ensure the office is available for enquiries Monday to Friday
Manage all room bookings and meetings as required
Support the CEO and PD’s by assisting with diary management, communication and general administrative duties
Create and maintain an asset register to monitor all BBSA assets
Maintain a membership register and support the CEO and Head of Marketing & Comms to communicate regularly to all members
Act as the point of contact for the FIBT and communicate updates and requirements to the CEO and performance teams as appropriate
The post holder shares with all colleagues the responsibility:
for making suggestions to improve the working situation and contribute to positive employee relations within their area of work and the BBSA as a whole;
to cooperate with measures introduced to ensure there is equality of opportunity in employment and sports equity; and in addition for post holders with a management responsibility to encourage their staff to ensure that they comply with all aspects of the equal opportunities in employment and sports equity policies and practices.
for ensuring that the working environment is free of sexual and racial harassment and intimidation and any other form of harassment constituting unacceptable behaviour which is personally offensive.
to comply with all aspects of the BBSA Health and Safety Policy and arrangements.
This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline indication of the areas of activity and will be amended in the light of the changing needs of the organisation.
Person specification
Level 4 qualification in business administration or equivalent
Extensive experience of managing administrative functions within organisations
Experience of managing effective supplier relationships
Excellent organisational and time management skills;
Good IT skills, including knowledge of a range of software packages;
The capacity to prioritise tasks and work under pressure;
Ability to liaise well with others and delegate tasks;
Strong oral and written communication skills;
Ability to work on your own initiative;
Attention to detail;
Flexibility and adaptability to changing workloads;
Problem-solving skills and project management ability.
A familiarity with legislation in the areas of employment, equality and diversity and data protection would also be useful.
How to apply
Please email CV and application letter to richard.parker@thebbsa.co.uk