Populous is a global design practice with over 30 years experience in creating environments that draw people and communities together for unforgettable experiences.

We are currently looking for an experienced office manager to ensure the smooth and efficient running of our London office. This is a full-time role, which will require you to be creative and demonstrate your problem solving skills and initiative. You will need to be self-directed and your role will encompass a full range of office duties, which will include:

People

managing and supporting the administration team
managing cleaning staff and contractors
holding regular administration team meetings

Environment

ensuring that all office spaces reflect the high standards of a design practice
maintaining a safe and secure working environment
setting and monitoring cleaning standards

Admin

designing and/or maintaining office systems, manuals and databases
implementing and overseeing adherence to procedures
monitoring and updating the company intranet with the appropriate departments
managing contracts and monitoring expenditure on office equipment, travel and supplies
assisting with the implementation of the quality assurance systems
ensuring security, integrity and confidentiality of data
organising retention, retrieval, transfer and removal of records
providing reception and administrative support, as required

Health and safety

assisting with update and implementation of policy
ensuring fire drills are carried out in line with legislation and acting as fire marshall
organising training of fire wardens and first aiders

You are confident, professional and possess excellent oral and written communication skills. You strongly value teamwork, have exceptional interpersonal skills and a positive attitude. You have prior experience of managing a team and an office.

We look forward to hearing from you.

www.populous.com

How to apply

Please send your CV and a cover letter to the HR Manager, outlining how your experience and skills will make a difference, at hr.sport.uk@populous.com with the reference POPOM1.