Sam Forster are looking for an office manager to work at their London premises.
We are an exhibition construction company which provides display solutions exclusively to London’s contemporary art galleries.
We need someone with great organisational and administrative skills, who can communicate well and is highly motivated. You will be required to think imaginatively under pressure to deliver different projects simultaneously. An appreciation of visual arts and a knowledge of building techniques would be desirable. Word, Excel and mathematical competency is assumed, driving license preferred. Reporting to Sam Forster, you will be working closely with the project manager, workshop manager and part time book keeper, and primarily, although not exclusively, at the company studio.
Job description:
office management
rationalise and improve office administration systems
process purchase invoices and set up payment runs
verify time sheets and liaise with payroll
maintain job files, raise and monitor sales invoices
liaise with book-keeper and accountants to enable effective financial management
manage suppliers, utilities, motor and insurances to deliver value for money
ensure company compliance with current health and safety legislation
organise relevant staff training
organise IT support
maintain filing and archives
restock office and building consumables
manage weekly cleaning staff and building maintenance
Project management:
manage and direct enquiries to the company, ensuring they are dealt with quickly and effectively
company diary upkeep, job scheduling and staffing
order and monitor material supplies and plant hire
client contact and monitoring each project from start to finish
Promotional:
website and social media management
advertising and mail-outs
collate completed project images
Happy to consider full time or part time. Salary circa £35k pro rata.
Application deadline: November 23, 2015
How to apply
To apply please send your cv, a brief covering letter stating why you are right for this job, and references to:
sam@samforster.com