This is an exciting opportunity to join a unique award winning rug design business based in NW London. An opportunity to grow with an innovative company that combines handmade craft techniques in Asia, good ethics with award winning design and innovative use of technology.
The office is small though the company is growing and needs a studio manager to keep pace with the expansion into new markets and products.
The ideal candidate will be a super organised self-starter with a warm and friendly personality. The role covers supporting the founder in all aspects of the business with at times minimum supervision. The job involves administrative activities and facilitating the smooth and efficient running of the office including but not limited to:
working with social media – Facebook, Twitter, Instagram, Pinterest
creating email newsletters
developing, updating and segmenting data base
dealing with incoming email sales enquires by email and phone
diary management for founders phone and mail correspondence
drafting letters and email
saving incoming attachment and filing on the server
maintaining a clear system on the file server
creating business systems
arranging office and meetings. Creating agenda, writing follow up reports and contributing notes verbally and minute-taking in meetings
answering phones
arranging local and international travel
ordering stationery
keeping contact details, mailing lists and office diaries up to date
formatting documents
managing office contracts: insurance, telephone, mobile phones etc
tracking office costs
backing-up the email and file server
trouble shooting with our computer support to resolve computer issues
acting as point of contact for all new enquiries
preparing quotes in response to enquires
keeping track of orders and customer relations
preparing paperwork for shipping of orders
following customer care follow up procedure
stock control
booking couriers
ad hoc research as required
greeting guests
dealing with press enquires
tea/coffee making
Essential qualities:
minimum of two years experience in an administrative role
well presented
excellent verbal and written communication skills (English as first language or a fluent and clear speaker and excellent written English)
highly organised and excellent time management
reliable and punctual
planning and organisational skills
attention to detail
multi-tasker
able to work under pressure to tight deadlines
proactive and confident
advanced IT skills – particularly with apple mac – proficiency in Microsoft Office and Adobe CS5 ideal
positive attitude and strong aptitude for learning and best practice
ability to work and collaborate with others, and to work with little/no supervision
diplomatic/discretion
flexibility
dog lover as we have a studio Cocker Spaniel
www.sonyawinner.com
Application deadline: April 12, 2015
How to apply
Please apply with a CV and covering letter to:recruitment@sonyawinner.com