{"id":10720,"date":"2016-04-10T08:09:44","date_gmt":"2016-04-10T08:09:44","guid":{"rendered":"http:\/\/www.uk.newjobvacancies.org\/?p=10720"},"modified":"2016-04-10T08:09:44","modified_gmt":"2016-04-10T08:09:44","slug":"team-secretary-london-west-ham-united-football-club","status":"publish","type":"post","link":"https:\/\/www.uk.newjobvacancies.org\/clerical-assistants-jobs\/team-secretary-london-west-ham-united-football-club\/","title":{"rendered":"Team Secretary &#8211; London &#8211; West Ham United Football Club"},"content":{"rendered":"<div class=\"vipjs6780540ed4494\" ><script async src=\"\/\/pagead2.googlesyndication.com\/pagead\/js\/adsbygoogle.js\"><\/script>\n<ins class=\"adsbygoogle\"\n     style=\"display:block; text-align:center;\"\n     data-ad-format=\"fluid\"\n     data-ad-layout=\"in-article\"\n     data-ad-client=\"ca-pub-5811055133939296\"\n     data-ad-slot=\"8669520966\"><\/ins>\n<script>\n     (adsbygoogle = window.adsbygoogle || []).push({});\n<\/script><\/div><style type=\"text\/css\">\r\n.vipjs6780540ed4494 {\r\nmargin: 5px; padding: 0px;\r\n}\r\n@media screen and (min-width: 1201px) {\r\n.vipjs6780540ed4494 {\r\ndisplay: block;\r\n}\r\n}\r\n@media screen and (min-width: 993px) and (max-width: 1200px) {\r\n.vipjs6780540ed4494 {\r\ndisplay: block;\r\n}\r\n}\r\n@media screen and (min-width: 769px) and (max-width: 992px) {\r\n.vipjs6780540ed4494 {\r\ndisplay: block;\r\n}\r\n}\r\n@media screen and (min-width: 768px) and (max-width: 768px) {\r\n.vipjs6780540ed4494 {\r\ndisplay: block;\r\n}\r\n}\r\n@media screen and (max-width: 767px) {\r\n.vipjs6780540ed4494 {\r\ndisplay: block;\r\n}\r\n}\r\n<\/style>\r\n<p><strong>Job Purpose<\/strong><br \/>\nThe role of the Team Secretary is to support the CEO and the wider management team to provide a high quality secretarial and organisational support service.<\/p>\n<p>Main Responsibilities<br \/>\n\u00b7 Providing PA support to the CEO for an extensive range of meetings. This will include taking dictation and minutes, preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up;<br \/>\n\u00b7 Sorting, distributing and responding or drafting responses to incoming mail in a timely and efficient manner on behalf of the manager;<br \/>\n\u00b7 Organising and maintaining effective filing systems;<br \/>\n\u00b7 Typing and word-processing, proof reading of work to ensure that completed documents have been produced to an appropriately high standard;<br \/>\n\u00b7 Diary management including coordinating and arranging meetings etc. using Calendar (electronic diary system). Following up where appropriate;<br \/>\n\u00b7 Organising meetings, sending out meeting requests, liaising with parties involved;<br \/>\n\u00b7 Travel arrangements for client meetings and invoicing or travel expenses;<br \/>\n\u00b7 Updating client contacts, client lists and other mailing lists;<br \/>\n\u00b7 Day to day administrative tasks to ensure smooth running of the office; dealing with service departments, organising photocopying etc. in timely fashion;<br \/>\n\u00b7 Providing general administrative support to a growing team;<br \/>\n\u00b7 Maintaining basic Excel Spread-sheets;<br \/>\n\u00b7 Attending to emails, letters and telephone messages from clients and colleagues, and telephone liaison; answering calls on behalf of the team<\/p>\n<p>Equal Opportunities<br \/>\n1. To ensure that all departments are provided within an anti-discriminatory framework and take account of such issues as race, gender, sexuality, disability, religion and age.<\/p>\n<p>2. To carry out work in a manner which promotes equality of opportunity for both staff and clients.<\/p><div class=\"xcpuk6780540ed44d5\" ><script async src=\"\/\/pagead2.googlesyndication.com\/pagead\/js\/adsbygoogle.js\"><\/script>\n<ins class=\"adsbygoogle\"\n     style=\"display:block; text-align:center;\"\n     data-ad-format=\"fluid\"\n     data-ad-layout=\"in-article\"\n     data-ad-client=\"ca-pub-5811055133939296\"\n     data-ad-slot=\"8669520966\"><\/ins>\n<script>\n     (adsbygoogle = window.adsbygoogle || []).push({});\n<\/script><\/div><style type=\"text\/css\">\r\n.xcpuk6780540ed44d5 {\r\nmargin: 5px; padding: 0px;\r\n}\r\n@media screen and (min-width: 1201px) {\r\n.xcpuk6780540ed44d5 {\r\ndisplay: block;\r\n}\r\n}\r\n@media screen and (min-width: 993px) and (max-width: 1200px) {\r\n.xcpuk6780540ed44d5 {\r\ndisplay: block;\r\n}\r\n}\r\n@media screen and (min-width: 769px) and (max-width: 992px) {\r\n.xcpuk6780540ed44d5 {\r\ndisplay: block;\r\n}\r\n}\r\n@media screen and (min-width: 768px) and (max-width: 768px) {\r\n.xcpuk6780540ed44d5 {\r\ndisplay: block;\r\n}\r\n}\r\n@media screen and (max-width: 767px) {\r\n.xcpuk6780540ed44d5 {\r\ndisplay: block;\r\n}\r\n}\r\n<\/style>\r\n\n<p>Person Specification<br \/>\n\u00b7 Good secretarial skills with a formal secretarial qualification;<br \/>\n\u00b7 Good technical skills to include fast, accurate typing with experience of Windows based packages including Word, Excel, PowerPoint and Outlook;<br \/>\n\u00b7 Reliable, flexible and helpful;<br \/>\n\u00b7 Positive, professional attitude, and able to remain calm under pressure;<br \/>\n\u00b7 Able to work on own initiative and be able to solve problems quickly and effectively;<br \/>\n\u00b7 Good written and verbal communication skills;<br \/>\n\u00b7 Good organisational skills and attention to detail;<br \/>\n\u00b7 Team player, able to build goo d working relationships with colleagues;<br \/>\n\u00b7 Able to work to deadlines, producing work in a timely and efficient manner;<br \/>\n\u00b7 Excellent telephone manner and interpersonal skills to deal with a wide variety of people and clients;<br \/>\n\u00b7 Experience of formatting documents and reports;<br \/>\n\u00b7 Proven ability to work independently and make decisions<\/p>\n<p>Understanding and commitment to the Club\u2019s Equality Policy and ability to promote anti-discriminatory practice.<br \/>\nWe are committed to the principle of equality and equal opportunities in employment. We will actively promote equality and equal opportunities in our business to ensure that individuals receive treatment that is fair and equitable and consistent with their relevant aptitudes, potential skills and abilities. Employees will be recruited and selected, promoted and trained on the basis of objective criteria.<br \/>\nWest Ham United Foundation is an organisation committed to equality and safeguarding children and vulnerable adults. Positions that involve working with such groups are subject to safer recruitment protocols, including DBS Disclosure at enhanced level.<br \/>\nDue to the expected large number of applicants only those candidates called for interview will be contacted.<\/p>\n<p>How to apply<br \/>\nTo apply please email your CV with a covering letter and return e-mail address to hr@westhamunited.co.uk by Monday 11th April. Interviews will be held w\/c 18th April.<\/p>\n<p>Due to the expected large number of applicants only those candidates called for interview will be contacted.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Job Purpose The role of the Team Secretary is to support the CEO and the wider management team to provide a high quality secretarial and organisational support service. Main Responsibilities \u00b7 Providing PA support to the CEO for an extensive range of meetings. This will include taking dictation and minutes, preparing agendas, pre-meeting briefings and [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"spay_email":"","jetpack_publicize_message":""},"categories":[67],"tags":[4044],"jetpack_featured_media_url":"","jetpack_publicize_connections":[],"jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p5LhbH-2MU","_links":{"self":[{"href":"https:\/\/www.uk.newjobvacancies.org\/wp-json\/wp\/v2\/posts\/10720"}],"collection":[{"href":"https:\/\/www.uk.newjobvacancies.org\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.uk.newjobvacancies.org\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.uk.newjobvacancies.org\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.uk.newjobvacancies.org\/wp-json\/wp\/v2\/comments?post=10720"}],"version-history":[{"count":1,"href":"https:\/\/www.uk.newjobvacancies.org\/wp-json\/wp\/v2\/posts\/10720\/revisions"}],"predecessor-version":[{"id":10721,"href":"https:\/\/www.uk.newjobvacancies.org\/wp-json\/wp\/v2\/posts\/10720\/revisions\/10721"}],"wp:attachment":[{"href":"https:\/\/www.uk.newjobvacancies.org\/wp-json\/wp\/v2\/media?parent=10720"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.uk.newjobvacancies.org\/wp-json\/wp\/v2\/categories?post=10720"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.uk.newjobvacancies.org\/wp-json\/wp\/v2\/tags?post=10720"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}